Registration: Policy and Procedure

Advisement

General Information: Each adult student at Saint Peter’s College/SPCS division has advisors available to them throughout the year to aid the student in planning an academic schedule. The advisor’s approval of courses is required before a student may register for any term. Registration dates for each term are listed in the annual Academic Calendar which appears in the course schedules published for each term. Students who register after the official registration periods noted in the Academic Calendar must pay a late registration fee of $30.00. Formal registration is not complete until the student’s financial obligation has been satisfied and a bill has been stamped by the Finance Department.

Student Status

Students enrolled at the College are classified as follows:

• School of Professional & Continuing Studies Status: Adult students enrolled on a trimester basis, typically part-time.
• Matriculated Students: Students who have satisfied the entrance requirements and are following a prescribed program of studies towards a degree.
• Non Matriculated Students: Students who are not pursuing a degree at Saint Peter’s College but who are admitted at the discretion of the Committee on Admissions in certain circumstances to fulfill an academic need.
• Auditors: Students who have the permission of the academic dean and the instructor to attend the sessions of a particular course on a non credit basis.
• Full-time Students: Students who carry a course load of 9 credits per trimester in the School of Professional & Continuing Studies. Permission to take credits beyond this number in a term must be obtained from the academic dean.
• Part-time Students: Students who carry a course load of fewer than 9 credits per trimester in the day session and fewer than 9 credits per trimester in the School of Professional & Continuing Studies.

Class Standing

A student’s class standing is determined by the number of credits earned by the end of the academic year:

• Freshman Status: Fewer than 30 credits earned
• Sophomore Status: 30 credits earned
• Junior Status: 63 credits earned
• Senior Status: 96 credits earned

Tutorials

A tutorial is a course in which normally one student engages in study under the direction of a faculty member, with weekly meetings of at least one hour and fifteen minutes throughout the semester or one hour and fifty minutes each week of a trimester.

Students are eligible to register for a tutorial if they desire special study in a specific area not ordinarily covered by a regular course or if a legitimate academic or human problem prevents their taking a regularly scheduled course (e.g., a required course needed in the graduation year, or an irregularly offered course needed for graduation requirements).

Application forms for tutorials are available in the Enrollment Services Center. All tutorials must be approved in advance of the term for which they are planned, and registration must be completed within the registration period for regular courses.

Adding/Withdrawing from Courses

Students may add or withdraw from courses by filing a change of schedule form in the Enrollment Services Center.

Adding Courses: Courses may be added only within the period of time stated in the Academic Calendar.

Withdrawing from Courses: Students may withdraw from courses until that class meeting which represents three-fourths completion of the term, with this principle to apply uniformly in all terms. The date in each case will be determined in advance and published in the Academic Calendar. The advisor’s signature is needed on the change of schedule form. Unless the withdrawal is within the 100% refund period, all courses from which a student withdraws remain a part of the academic record. Withdrawal is not complete, and a grade of WD is not assigned, until the change of schedule form is filed. The designation WD is final and will be used in place of a grade. Students who stop attending class and neglect to file a change of schedule form may be assigned a grade of FA.

Change of Major

Students wishing to change their major field should secure the appropriate form from the Enrollment Services Center and obtain the approval and signature of the chairperson of the new department or the dean. This form should then be returned to the Center by the student.

Auditing of Courses

Students may register for a course on an audit or a non credit basis with permission of the dean. Students may not audit courses in accountancy, data processing, composition, language studies, or any subject which involves laboratory work, field work, or work of a similar nature. Auditors may not be admitted to closed courses or tutorials. Auditors, with approval of the course instructor and permission of the academic dean, may change their status from audit to credit by the last date for adding courses specified in each term. No grades are given for courses taken on an audit basis.